Reyes Restaurant Supply Co. · sample account

Overview

Your agents are watching 23 open POs across 6 suppliers.

TraxSail AI

Today's Exceptions

2 urgent 1 to watch

Late PO PO-1042 with Northstar Fasteners is 6 days late, 3 follow-ups sent, still no confirmation.

Date Pushed Northstar Fasteners has pushed the ship date on PO-1042 5 times.

Price Increase Northstar Fasteners raised the price of Steel Hex Bolts 3/8in by 6.5%.

Reliability and price alerts also show on the Suppliers page. Sample data, buttons above are a preview, not a live send.

Open POs

Delayed

Confirmed (30d)

Avg. follow-ups/PO

1.4

On-Time Ship Rate

87%

On-Time Delivery Rate

91%

Avg. Days Late (when late)

2.3

In Transit Now

Stock-Out Risk — Shopify

Live Amazon coming soon

Your connected sales channel's on-hand inventory and sell-through, checked against every inbound PO for that product, shifted by how late that specific supplier actually runs.

Torque Wrench Set — 3/8" Drive

Shopify · 6 units on hand · selling 8/week

Stocks out in 5 days

Northgate Tool Supply's PO is 4 days late, avg 6 days late historically

Get stock-out warnings for your own listings

AI Price Intelligence

TraxSail AI matches purchase orders by supplier and item description, then compares each item's two most recent priced POs to detect a change. There's no separate product catalog, so description matching is the best available signal. Increases (cost risk) show in red, decreases (savings) show in green.

TraxSail's AI automatically compares prices across your purchase order history, no manual price tracking required.

Hex Bolts M8x40

Northstar Fasteners

$0.42 → $0.51

▲ 18.5%

Corrugated Boxes 12x12x12

Coastal Crate & Pallet

$1.18 → $1.09

▼ 7.6%

On-time confirmation rate

Last 8 weeks

▲ 18% improvement since starting TraxSail

Follow-ups sent by AI

Last 8 weeks

Fewer follow-ups needed over time as reliability improves.

PO status breakdown

Click a status to filter Purchase Orders above

Purchase Orders

PO Number	Supplier	Expected Ship	Status
PO-10490	Coastal Crate & Pallet	8/12/2026	confirmed
PO-10491	Coastal Crate & Pallet	8/20/2026	confirmed
PO-10492	BrightPrint Labels	8/2/2026	awaiting reply
PO-10493	Northstar Fasteners	8/3/2026	delayed
PO-10494	Northstar Fasteners	7/28/2026	at risk
PO-10495	Delta Label Co	7/30/2026	confirmed
PO-10496	Delta Label Co	8/9/2026	awaiting reply
PO-10497	BrightPrint Labels	8/15/2026	confirmed

Supplier Reliability (click a row to filter Purchase Orders above)

Supplier	Grade	Score	Total POs	Confirmed	Avg Follow-Ups	Date Pushes
Coastal Crate & Pallet 18 of 18 POs confirmed, ships on time	A	98	18	18	0.2	0
BrightPrint Labels 20 of 22 POs confirmed, ships 1.2 days late on average	A	86	22	20	0.5	1
Delta Label Co 10 of 14 POs confirmed, ships 3.0 days late on average, 1.3 follow-ups per order	C	58	14	10	1.3	3x
Northstar Fasteners 7 of 15 POs confirmed, ships 6.5 days late on average, 3.8 follow-ups per order	F	9	15	7	3.8	5x

Sample data. Grades use the Standard scale (A 85, B 70, C 55, D 40); suppliers with fewer than 3 POs show "New". You pick the scale on your Profile page, and TraxSail emails you nightly if a supplier drops a letter.

Backup suppliers for Northstar Fasteners (F)

Your other suppliers who already sold you this item, ranked by grade, then last price, then how late they ship. Only your own order history is used.

Hex bolts M8x40

Summit Fastener Supply

Last $0.21 each · 4 orders · 1.0 day late on average

Ironside Bolt & Nut

Last $0.19 each · 2 orders · 3.4 days late on average

Sample data.

Sales Channels

Amazon

Coming soon

FBA and seller-fulfilled inventory plus sales velocity from Seller Central.

Shopify

Connected

Products, inventory levels and order velocity from your Shopify store.

Last synced 40 minutes ago · inventory refreshes every 6 hours.

Faire

Early access

Wholesale orders, catalog and inventory from your Faire brand account.

QuickBooks Online

Connected

Accounting. POs raised in QuickBooks import themselves; every bill is checked against the PO price.

14 POs imported · 2 price increases caught · synced overnight.

Listing Matches

AI proposes, you decide — stock-out forecasting only ever reads matches you've confirmed.

Listing	Status	Product
Torque Wrench Set — 3/8" Drive Shopify · gid://shopify/ProductVariant/54269832364001	Confirmed	TW-38-SET
Hex Bolts M8x40 (Pack of 100) Shopify · gid://shopify/ProductVariant/54269832364117	Confirmed	HB-M8-40
Corrugated Boxes 12x12x12 (Bundle) Shopify · gid://shopify/ProductVariant/54269832364289	AI suggested	CB-12-BDL (88% match)

Listing

Status

Product

Torque Wrench Set — 3/8" Drive

Shopify · gid://shopify/ProductVariant/54269832364001

Confirmed

TW-38-SET

Hex Bolts M8x40 (Pack of 100)

Shopify · gid://shopify/ProductVariant/54269832364117

Confirmed

HB-M8-40

Corrugated Boxes 12x12x12 (Bundle)

Shopify · gid://shopify/ProductVariant/54269832364289

AI suggested

CB-12-BDL (88% match)

21 more listings on the full Sales Channels page. TraxSail stores no buyer name or address from either channel — only listing identifiers, on-hand counts and sales velocity.

Supplier Lead Time & Risk (on-time %, avg delay, spend exposure)

Supplier	On-Time %	Avg Delay (days)	Delayed Spend $
Coastal Crate & Pallet	97%	0.1	$210
BrightPrint Labels	90%	1.1	$740
Delta Label Co	71%	2.4	$2,850
Northstar Fasteners	44%	4.1	$9,200

See which of your suppliers would get an F

Spend is spread across suppliers, Coastal Crate & Pallet is the largest at 43.5% of total spend, under the 50% threshold TraxSail flags for single-source concentration risk. No concentration-risk warning for this account right now.

Spend by Supplier (accounting)

Northstar Fasteners price drift: +6.5% vs original PO

Reorder Suggestions (order cadence + lead-time adjusted, with how many to order from a stock-count CSV or real Shopify sell-through)

Item	Order By	Why
Barcode labels	Aug 4	Ordered from BrightPrint Labels every ~19 days
Corrugated boxes 12x12x12	Aug 9	Ordered from Coastal Crate & Pallet every ~22 days
Hex bolts M8x40 Order 700	Today Stock count	700 units: 24 a day x (20.5 days lead time + 7 days to your next order) + 6 days buffer, less 180 on hand, rounded up to your usual boxes of 100. Lead time is 14 days plus 6.5 because Northstar Fasteners runs late, and its ship dates vary, so the buffer is above the 5-day minimum.
Torque Wrench Set — 3/8" Drive	Sep 19 Shopify	Pulled 10 days earlier than the ~22-day order cadence, real Shopify sell-through is outpacing what past ordering assumed

Cash Flow Forecast (committed payables vs. expected receipts, 6 weeks)

Aug 24

$4,900 out / $6,200 in

Aug 31

$3,150 out / $5,400 in

Sep 7

Tightest week ahead

$14,110 out / $980 in

Sep 14

$2,300 out / $8,750 in

Past-due: $210 · Beyond 12-week horizon: not yet projected

Accounts Receivable

Included on every plan

The same AI that chases your suppliers can chase what your customers owe you, automatically.

Invoice	Customer	Amount	Status
INV-2210	Midtown Auto Body	$1,840.00	overdue
INV-2211	Sunrise Collision Center	$3,200.00	awaiting payment
INV-2212	Precision Auto Repair	$975.25	paid
INV-2213	Golden Gate Fleet Services	$2,150.00	overdue
INV-2214	Harbor View Motors	$610.00	overdue
INV-2215	Riverside Body & Paint	$1,325.50	awaiting payment
INV-2216	Metro Collision Group	$890.00	overdue

Recovery (TraxRecovery)

Live

Specialized AI agents audit eight kinds of bills: UPS and FedEx invoices, LTL freight bills, supplier invoices, retailer deductions, customs entries and utility bills. They build the evidence, file the requests and match the credits. 30% of verified savings, nothing otherwise.

Parcel agent

Reading UPS and FedEx lines

Freight agent

Applying contract discounts

Deductions agent

Classifying retailer codes

Purchasing agent

Matching invoices to POs

Found this month

$517.83

10 findings · 1,847 lines read

Claims filed

all inside the 15-day window

Credited by carriers

$492.93

9 credited · 1 denied (weather)

You keep

$345.05

fee $147.88 (30% of credited)

Rule	Tracking	Service	Evidence	Refund	Confidence	Status
Late delivery	1ZA1B2C3…5678	UPS Next Day Air	Due 9/3, delivered 9/4	$75.14	0.90	credited
Late delivery	7946441…0011	FedEx Priority Overnight	Due 9/2, delivered 9/3	$88.40	0.90	claim filed
Late delivery	7946441…0187	FedEx 2Day A.M.	Due 9/11, delivered 9/12	$24.90	0.90	denied, weather
Duplicate charge	1ZA1B2C3…4455	UPS Ground	Transportation on 2 invoices	$14.90	0.95	credited
Duplicate charge	7946441…0022	FedEx Ground	Residential surcharge twice	$3.55	0.95	awaiting your OK

Sample data. See the animated TraxRecovery demo, read the full walkthrough or run a free audit.

AR Aging & DSO

Included on every plan

Aging buckets

Open receivables by days past due

Current (not yet due)$4,525.50

1-30 days past due$1,840.00

31-60 days past due$890.00

61-90 days past due$2,150.00

90+ days past due$610.00

DSO Estimate

38 days

Follow-up effectiveness

2 invoices paid after 1 follow-up, 1 paid after 2+ follow-ups.

What your agents did this week

The busy work that happened without you.

Running now

Follow-ups sent

Replies read

Ship dates captured

Flagged for you

Coastal Crate & Pallet confirmed PO-1038, ship date Nov 3. · Tue 9:14
Read a reply from Harbor Paper Goods: "partial ship Friday". Logged 40 of 60 cases. · Tue 11:02
Sent a 2nd polite follow-up to Northstar Fasteners on PO-1042. · Wed 8:30
Noticed a 6.5% price increase on Steel Hex Bolts and flagged it for you. · Thu 7:45

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This is illustrative sample data for demo purposes. Your real dashboard reflects only your own account's data, encrypted and access-controlled per business.

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