Every morning, know exactly which supplier is about to become a problem.
Dedicated team of specialized AI agents read your files, chase suppliers and customers for you, catch risks before they cost you, and track every shipment through UPS and FedEx.
Built with small distributors, for small distributors, no enterprise IT team required.
Still emailing suppliers to ask where your order is? Still finding out it's late after the deadline already passed?
or try the live demo first, no signup needed ↓It's not one big problem. It's a hundred small ones, scattered across every inbox, file, and spreadsheet you touch.
You find out a supplier is late only after the deadline's already blown, not while there's still time to act.
Writing the same "just checking in" emails, over and over, to suppliers who should already know to update you.
Some suppliers always confirm on time. Others need to be chased every single time. You've never had the data to prove it.
That's exactly why TraxSail AI exists, one system that reads the emails, parses the files, catches the changes, and manages the exceptions, so none of it depends on you remembering to check.
Most "AI" tools bolt a chatbot onto old software. TraxSail's AI is woven into every step, reading, writing, deciding, and watching your supply chain so you don't have to.
CSV, TXT, XML, EDI, or PDF, upload one file or several at once, AI extracts the real PO data no matter how it's formatted.
Follow-up emails escalate in tone automatically, polite nudge first, firmer language if a supplier goes quiet.
Every supplier reply is understood and classified automatically, confirmed, delayed, or needs a human look.
A live reliability score built from real behavior, who confirms without being chased, and who confirms then quietly pushes the date anyway.
Once it ships, UPS and FedEx Integrated Tracking closes the loop and updates PO status the moment it's delivered, no checking required, no logging into a carrier site to find out.
Your AI assistant, in plain English, showing exactly which orders and suppliers deserve your attention next, and answering your questions on demand.
AI compares every new PO against your price history per supplier, per item, and flags a cost increase the moment it happens. No spreadsheet, no manual comparison, nobody has to remember what you paid last time.
Plenty of tools show you a list of orders. TraxSail's AI agents work alongside you, running the entire follow-up loop for a business your size, no IT department required, and surfacing real-time, actionable AI insights instead of another dashboard to babysit.
Swipe to see all columns →
| Capability | Spreadsheets / manual | Enterprise EDI platforms | TraxSail AI |
|---|---|---|---|
| Setup time | N/A | Weeks, needs IT/consultants | Minutes, no IT needed |
| Works with your existing files | N/A | Requires rigid EDI feed | ✓ AI adapts to any format |
| Follow-up emails | You write every one | Rigid templates | ✓ AI drafts & escalates tone |
| Reads supplier replies | You read every one | Usually manual | ✓ Classified automatically |
| Supplier reliability scoring | ✗ | Rare, buried in reports | ✓ Front and center |
| Flags risk before it's a problem | You find out when it's already late | Buried in a report nobody opens | ✓ Surfaced proactively, before it costs you |
| Live shipment tracking | Manually check each carrier site | Usually one carrier, if any | ✓ UPS + FedEx Integrated Tracking |
| Built for 10–40 suppliers | Sort of, painfully | ✗ built for 50+ | ✓ This is exactly who it's for |
Drag in CSV, TXT, XML, EDI, or PDF files, one at a time or in bulk, no template needed. Our AI reads them, whatever shape they're in.
As ship dates approach or slip, TraxSail emails suppliers automatically, polite at first, firmer if they go quiet.
Supplier replies are read by AI and classified, confirmed, delayed, or something else, and your dashboard updates itself, feeding a live reliability score for every supplier.
Once it ships, UPS and FedEx Integrated Tracking syncs automatically. The PO closes itself out the moment it's delivered.
Steps 1 and 4 solve different problems: importing your order file is how POs get into TraxSail in the first place, carrier tracking is how TraxSail knows when they've actually arrived. No carrier API can tell us what you ordered, only that a package shipped.
And then, the part other tools skip
Every dashboard shows you data. TraxSail's AI assistant reads it for you: "TraxSail will follow up with Acme Co. today since PO #1042 is 3 days late with no confirmation" instead of a spreadsheet you have to interpret yourself. It's not a report, it's a strategist that already did the thinking.
The four steps above are just the follow-up loop
Every PO you import isn't just something to chase, it's a data point. Add your invoices (AR follow-up is included, no add-on) and supplier payment terms, and that same import compounds into real forward-looking intelligence, not just status updates.
Cash Flow Forecast
Committed supplier payables vs. expected customer receipts, 12 weeks out. Needs POs + invoices imported.
Reorder Suggestions
Order-by dates from your real ordering cadence, pulled earlier for suppliers who run late. Needs order history.
Price Intelligence
Catches a supplier's price creep automatically by comparing every new PO to your own history.
Supplier Risk
Reliability scoring and single-source concentration risk, so you see exposure before it's a crisis.
In short: the more of your real purchasing and invoicing data TraxSail has, the sharper every one of these gets. Garbage in, garbage out applies here like anywhere else.
This is the actual cycle TraxSail AI runs on your account, not a report you read, a job it does.
Every PO, supplier, invoice, and price is checked automatically, around the clock, no one has to remember to look.
Finds late shipments, price jumps, broken promises, and overdue invoices, ranked by how urgent they actually are.
Reads every supplier reply and classifies it: confirmed, delayed, or something else, instead of leaving it in an inbox.
Picks the right tone and the right severity: friendly on the first touch, firmer once a supplier's gone quiet.
Writes the follow-up email itself, in your business's voice. You approve it with one click, or hand a supplier full trust and let TraxSail send to them on its own.
One click sends a follow-up right now instead of waiting on the schedule, so nothing sits idle once you've seen it.
Confirms delivery against carrier tracking and closes the PO out on its own, no one has to check twice.
Flags what actually needs you: red for urgent, yellow for worth watching, so you never have to hunt for it.
Tracks whether a supplier's promised date actually held, and feeds that back into the follow-up schedule automatically, chasing unreliable suppliers sooner and giving proven ones a longer leash.
Every AI system on your account climbs this same ladder, and every new account starts at step 4: approve first. The AI finds what needs chasing and writes the email, you send it. It only skips the queue for a supplier once you've told it to, one supplier at a time.
"There are 3 late POs and 2 supplier price increases this week."
"Northstar Fasteners' reliability score dropped to 31, worth a call before your next order."
"I've drafted the follow-up email to Northstar Fasteners, ready to send."
Every draft lands in your review queue. Read it, edit it if you want, send it. This is where every new account starts, and where you can stay for as long as you want.
New middle stepOr let TraxSail send the routine check-ins itself and only ask you about the unusual ones: a third follow-up, a pushed date, a PO already late, a supplier below the reliability bar, or a product at stock-out risk on a connected sales channel. That is the tier most suppliers end up in.
"You've approved my last 5 emails to Northstar without changing a word. Want me to just send these from now on?" One supplier at a time, reversible in one click, never asked for cold at signup.
"Northstar's confirmed dates haven't been holding, I'm adjusting their risk model going forward."
Five of six levels are live today, on every account, right now. Optimize is next on the roadmap, not a promise for someday.
Most PO-automation platforms are built for companies with 50+ suppliers, dedicated ops staff, and rigid EDI integrations. If you're smaller than that, you get left configuring a tool built for someone else's company.
supplier-followup-draft.txt
Subject: PO-10235, checking on ship date
Hi Northstar team,Drafted and sent automatically, day 3 of no response.
UPS and FedEx refund late guaranteed deliveries and correct duplicate charges, but only if someone asks within 15 days of the invoice. Nobody at a nine-person distributor has that job. TraxRecovery reads the invoice exports you already get, finds every refundable line with evidence, files the claim, chases the carrier, and matches the credit.
Late Next Day Air
$75.14
Shipped Wednesday, guaranteed Thursday, delivered Friday. The whole transportation charge comes back. Not the fuel, not a percentage, the charge.
Billed twice
$14.90
One Ground package, one transportation charge, on two consecutive weekly invoices. Same amount, same tracking number, line 212 and line 1,140. Nobody reads line 1,140.
Priority Overnight, two days late
$88.40
The carrier already knows it was late. The credit still does not happen until a claim is filed, with the tracking number, inside the window.
What it adds up to, illustrated at 3% of parcel spend
| Monthly parcel spend | Found per year | You keep (after 30%) |
|---|---|---|
| $3,000 | $1,080 | $756 |
| $10,000 | $3,600 | $2,520 |
| $25,000 | $9,000 | $6,300 |
Illustration, not a promise. Your rate depends on your service mix: guaranteed air and express shipments produce most late-delivery refunds, Ground produces duplicate charges and surcharge errors. If nothing is found, you owe nothing.
Or read the full walkthrough with numbers
Pick a sample file below (or picture your own messy export) and watch TraxSail's AI turn it into structured, trackable purchase orders in seconds.
Raw input
Click a sample above to begin…
TraxSail AI parsed result
What your dashboard looks like
Open POs
23
On-Time Ship
87%
On-Time Delivery
91%
In Transit
7
Northstar Fasteners
31Coastal Crate & Pallet
96Supplier Reliability
Sorted worst-first, the suppliers who need attention float to the top.
Acme Packaging Supply
12 POs · avg 0.4 follow-ups needed
Delta Label Co
8 POs · avg 1.2 follow-ups needed
Northstar Fasteners
15 POs · avg 3.8 follow-ups needed
Every supplier gets a live reliability score, not just "did they eventually respond," but whether they confirm without needing to be chased, and whether the date they confirmed actually holds. A supplier who replies fast but keeps pushing the ship date isn't actually reliable, and now that shows up in the number instead of hiding in your inbox.
Use it to renegotiate terms, shift volume to your best suppliers, or catch a slipping relationship before it costs you a customer.
Suppliers raise prices quietly, a few cents here, a percent there, and it's nearly impossible to catch by memory across dozens of suppliers and hundreds of line items. TraxSail's AI automatically compares every new PO against that same supplier's price history for that exact item, and flags it the moment it changes.
No spreadsheet, no manual price tracking, no relying on someone remembering what you paid last time. Your dashboard shows it, and your AI assistant will bring it up before your next order, real decision-making, backed by your own purchasing data.
AI Price Intelligence
Detected automatically, no manual tracking required.
Hex Bolts M8x40
Northstar Fasteners
$0.42 → $0.51
▲ 18.5%
Corrugated Boxes 12x12x12
Coastal Crate & Pallet
$1.18 → $1.09
▼ 7.6%
Supplier Lead Time & Risk
On-time %, avg delay, and dollars exposed to delay, per supplier.
Coastal Crate & Pallet
97% on-time · 0.1 day avg delay
Northstar Fasteners
44% on-time · 4.1 day avg delay
A reliability score tells you who's slipping. TraxSail's Supplier Lead Time & Risk view goes further, turning that into real numbers: on-time percentage, average delay in days, and the actual dollars of spend sitting with a supplier who's behind schedule.
It also watches for concentration risk, if one supplier ever climbs past 50% of your total spend, you'll see a clear warning instead of finding out the hard way when they go quiet.
TraxSail already knows what you owe suppliers (from every PO's ship date and that supplier's payment terms) and what customers owe you (real invoice due dates). No one else combines both halves of that picture, so TraxSail projects them together into a 12-week cash flow forecast, and flags the week where money out is about to outrun money in.
Past-due amounts and anything beyond the 12-week window are called out separately instead of getting guessed into a week that isn't real. It's an early warning, not a guess.
Cash Flow Forecast
Committed payables vs. expected receipts, 12 weeks out.
Sep 28
$11,400 out / $9,850 in
Oct 5
$6,300 out / $8,100 in
Oct 12
Tightest week ahead
$58,220 out / $620 in
Oct 19
$4,750 out / $13,900 in
If you sell on Amazon, a late supplier is what empties your FBA inventory, and a stocked-out listing loses the Buy Box, sheds rank, and takes weeks to climb back. Amazon Seller Central is included on every TraxSail plan, no upgrade or add-on required, we've applied for Amazon's Seller API access and it connects automatically the moment they approve it. Once it's live, we put your on-hand quantity and sell-through next to what's actually inbound: because TraxSail already knows how late each supplier really runs, "my supplier slipped a week" becomes "you go dark on this listing in nine days," while there's still time to expedite. Fulfilling orders yourself instead of through FBA? The same delay gets flagged against your On-Time Delivery Rate, which Amazon now enforces listing by listing.
Shopify is already connected the same way Amazon will be: your on-hand inventory and sell-through, checked against every inbound purchase order for that listing, shifted by how late that specific supplier actually runs. The same real sell-through also sharpens Reorder Suggestions, so the date you're told to reorder reflects what's actually selling, not just how you've ordered in the past. Ten minutes to connect, no ongoing maintenance.
Losing Stocky? Shopify shut it down on August 31, 2026, and reorder forecasting, supplier records and supplier follow-up are not moving into Shopify admin. TraxSail picks those up: reorder suggestions from real sell-through, one click to a tracked PO, and an AI that chases the supplier until it ships. See the Stocky alternative or read the migration guide.
Read how it caught a stock-out five days early →Early accessSell wholesale on Faire? Connect your brand account from Sales Channels and retailer orders feed the same stock-out and reorder math. See how it works
NewOn QuickBooks Online? Connect it from Integration Settings and the purchase orders you raise there appear in TraxSail on their own, no file to upload. Every supplier bill is checked against the PO price, so a quiet increase becomes a note on the PO before the next order. See how it works
Priced by how many suppliers you manage, not by seats. No cliffs, grow past your plan for just $5/mo per extra supplier.
Try it before you buy
No credit card required
$0
Up to 15 suppliers
+$5/mo per supplier beyond 15
$79/mo
Up to 40 suppliers
+$5/mo per supplier beyond 40
$189/mo
40+ suppliers
Custom
Same features as the cards above, side by side.
| Feature | Free Trial | Starter | Growth | Scale |
|---|---|---|---|---|
| Price | $0 | $79/mo | $189/mo | Custom |
| Supplier limit | 25 purchase orders | 15 suppliers | 40 suppliers | 40+ |
| Beyond the limit | Upgrade | +$5/mo per supplier | +$5/mo per supplier | Included |
| AI file import (CSV, PDF, XML, EDI) | ✓ | ✓ | ✓ | ✓ |
| Automated supplier follow-ups | ✓ | ✓ | ✓ | ✓ |
| Reply parsing | ✓ | ✓ | ✓ | ✓ |
| Supplier reliability scoring | ✓ | ✓ | ✓ | ✓ |
| AR / invoice follow-up | ✓ | ✓ | ✓ | ✓ |
| Shopify + Faire sales channels | ✓ | ✓ | ✓ | ✓ |
| QuickBooks Online sync | ✓ | ✓ | ✓ | ✓ |
| UPS + FedEx integrated tracking | ✓ | — | ✓ | ✓ |
| AI data insights & assistant | ✓ | — | ✓ | ✓ |
| Priority support | — | — | ✓ | ✓ |
| EDI 850 (scoped at onboarding) | — | — | — | ✓ |
| Custom integrations | — | — | — | ✓ |
| Dedicated onboarding | — | — | — | ✓ |
Included with every plan, no add-on, no extra charge
The same AI that chases your suppliers chases outstanding customer invoices too, escalating tone the longer they go unpaid, so you're not paying a factoring company 1-5%+ of every invoice just to get paid faster. And your Shopify sales channel connects right alongside it (Amazon coming soon), so a slipping supplier ship date shows up against your actual on-hand inventory, not just a spreadsheet. Already a customer? Turn AR follow-up on and connect your channels from your Profile page.
Add-on, coming soon: TraxRecovery parcel audit
No monthly fee, no setup fee, no charge on denied claims. Late guaranteed deliveries and duplicate charges are found, filed and matched to the credit for you. Existing customers pay 0% for the first 30 days. See the numbers.
See a real sample dashboard with AI Data Insights, supplier reliability scores, and live tracking, no signup required to look around.
Interested in the Scale plan. Tell us a bit about your business.
Someone from our team will reach out shortly.
Tell us what's on your mind, screenshots welcome. This goes straight to the team.
We read every message. If we act on yours, you'll be the first to know.
AI handles the follow-ups, tracking, insights, deep-dives, and reliability scoring, so every decision you make is backed by real data. Get free access, no credit card required.
Taking you to your dashboard now…
Try TraxSail AI free
No credit card required